Policy Manuals and databases in a web browser

Do you access any Policy Manuals or similar from your Lotus Notes workspace?

Did you realise that these can ALSO be accessed inside a standard web browser (Chrome, Internet Explorer etc), AND you can have a link inside your Webmail "links"?


The hardest part of this process is finding the full address to the Lotus Notes database/manual/resource.

There are several ways of finding the "full link" to the address of the LN database/manual - here follows the most reliable.

From your Lotus Notes workspace, click the Left-Hand panel Open > Applications > Search for an Application...

The Application Catalog Search page should open:


Type part of the application name you hope to find.

In the example below, I was looking for a Policy Manual which pertained to the Supportive Accommodation, but I didn't know its name.

Searching for "manual" would return far too many results, as would searching for "policy" - there are hundreds.


Instead I searched for "supportive", here are the results:


The one I was after is the "Addiction & Supportive Accommodation Services Policy Manual".

Notice, there are three different links for this manual, on different Servers: NZFBCM1, SANZF13 and SANZF14.

In general you should always choose the link on either SANZF14 or the one on NZFWeb1, the others are backups.

Hover your mouse pointer over the blue link on the correct line.

Right-mouse click on the link icon and choose from the popup menu: "Link Properties"

Again using my example, I get a page looking like this:



Using your mouse, highlight and copy the info from the "Link Description" field, in my case this would be:


To arrive at the full "web" address, add the following onto the start of the above:


The end result should look similar to this:



Test that full URL in your web browser, by pasting it (CTRL-V) into the browser address bar.

If it doesn't work, ensure the slashes and dots are in the correct places, like the example above.

Then, try another server, eg NZFWeb1;



If you're already signed into webmail the link will directly open the manual/database immediately, if not you will need to provide your Lotus Notes username/password to access it.

Once you've proven the full URL works, you can save this to your browser favorites/bookmarks.

This full URL works from any computer on the internet, so you can email it to yourself or others to use.

You can also add the same link "inside" webmail under "Personal Links":


Log into webmail

On the webmail "workspace" middle section, click "configure these links":



Under Personal links, using the next available (empty) line, give it a friendly name in the "Name" box eg for the example given here I used ASAS Policy Manual

Copy & Paste the link address you figured out above into the corresponding "url" box, might look like:


Click Save Settings button


You now have a link in your webmail "workspace" for your desired manual/database, which will appear on any computer when you log into webmail.

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