This weeks ISG Tips & Tricks continues to inform THQ and welcomes those in the Central and Southern Division areas to Office365

This weeks Tip – Outlook and Word - Save yourself repetitive typing or copy/pasting blocks of text you use regularly!

Welcome to the first of a series of topical Tips and Tricks from ISG. 

 We will initially concentrate on Office 365 with the aim of providing you with ideas, shortcuts and tips on making the best of Outlook, Word, Excel, PowerPoint and Teams.

I recently read an interesting article on Netsafe, and thought I would share it with you all through our blog. There are five tips they share, and so today we share the last three.

SHARENTING – SHARING PHOTOS SAFELY

WHAT IS ‘SHARENTING’?

‘Sharenting’ is a term used to describe parents sharing images or videos of their children online.

OUR TOP TIPS FOR SHARING IMAGES OF YOUR CHILDREN SAFELY:

3. CHECK YOUR PRIVACY SETTINGS

If you’re thinking about sharing a photo of your child on social media it’s important that you first check what privacy settings you have set up. Some social media networks default to public or more open privacy settings when you sign up so make sure what you’re posting can only be seen by the people you’d like to see it.

4. THINK ABOUT WHO YOU’VE GOT IN YOUR FRIEND NETWORK

A lot of people have social media networks that include people they aren’t close to anymore. Make sure you are happy with everyone in your social media friend network seeing the photo – if you’re not sure or if you’d prefer to share it only with a smaller group consider setting up a private social network group with friends and family or a group chat.

5. IS THERE ANY PERSONAL INFORMATION IN THE PICTURE?

Before you hit post, have another close look at the photo to make sure you’re not revealing any personal information about yourself or your child. Some things to look out for include: the name of your child’s school, your road or house number or any other personal or private information.

To view full article click on this link.

I recently read an interesting article on Netsafe, and thought I would share it with you all through our blog. There are five tips they share, and so today I will share two of these and on Wednesday the last three.

SHARENTING – SHARING PHOTOS SAFELY

From 10 WAYS TO MAKE PEOPLE ACTUALLY READ YOUR EMAILS 
(By Erik Sherman, business and tech writer for Inc, The New York Times Magazine, Fortune, and more.)

You still won’t get everyone to read your messages, but you can increase the percentage, which is only good for you and your organization.

From 10 WAYS TO MAKE PEOPLE ACTUALLY READ YOUR EMAILS 
(By Erik Sherman, business and tech writer for Inc, The New York Times Magazine, Fortune, and more.)

From 10 WAYS TO MAKE PEOPLE ACTUALLY READ YOUR EMAILS 
(By Erik Sherman, business and tech writer for Inc, The New York Times Magazine, Fortune, and more.)

With the continual bombardment of emails we all receive from day to day, we thought it would be helpful to users to read the following tips on how to manage emails more effectively.  It is a lengthy article, so rather than take up your valuable time and screen space showing you the whole article  in this one entry we will give 2 useful tips over the next few blog entries.

We trust this will be helpful to all.

10 WAYS TO MAKE PEOPLE ACTUALLY READ YOUR EMAILS
(By Erik Sherman, business and tech writer for Inc, The New York Times Magazine, Fortune, and more.)

Email is an efficient and effective form of communication. It’s also very easy to ignore. That’s because most email is spam, so people are primed to hit the delete button.

So how do you get people to actually read your missives? Try these:-

Set Importance to High

ICE stands for "in case of emergency," and it's what many have been taught to look for if someone needs medical attention.

Where is your ICE info? One of the easiest and most convenient places to keep emergency information is on your smartphone, but only if you know the right way to do it so that someone can see it without having to unlock your phone.  This is used by first responders when attending an emergency situation, and its useful for them to know of any medical conditions (eg. diabetic), your blood type and any medication you may be currently on.  That allows them to triage a lot more effectively.

Depending on which phone you have and which version of Android you're running, you might have an emergency contact feature in your phone's setting. Check there first. It might be under a sub-menu such as My Information.  The other option is to check your Profile listed under "Contacts".  You can edit this and update with relevant information. 

Once updated, anyone should be able to access your medical information from a locked screen accessing it in the same way as you would the ICE Contacts as was blogged last week.  The page looks a little like this:

If you can't find an emergency contact field within the settings, there are apps for adding ICE info, but you'll need one that has a widget accessible from the lock screen.  One possible app found in Google Play Store is called ICE - in case of emergencyand can be found on this link -  https://play.google.com/store/apps/details?id=com.clusor.ice&hl=en

Obviously this is not necessarily work related information, but it could a useful tip should you find yourself as a first responder, or you yourself are the one in the emergency situation.  Trust this is useful to you.

Have a great day, from Team iSG

You may or may not know that there is the ability to still be able to make calls when a phone is LOCKED.  Primarily its use on all devices is to contact the Emergency 111 Line.  This is done on a locked screen by swiping on the phone icon, and the PIN screen is then provided with the option for EMERGENCY CALL.

When selecting Emergency Call, the number pad appears and 111 can then be dialled in an emergency.

However, you can also select ICE (In Case of Emergency) contacts.  This is particularly useful in two cases:

1. The mobile user has a emergency type situation and those assisting them at the time need to get a hold of a next of kin (or their emergency contact) to alert them of the scenario; or
2. The mobile has been lost, and the 'finder' is able to use the ICE contacts to find out who the owner is to get the phone back to them.

If no ICE contacts exists, the following message will appear:

The owner of phone will need to add them in by following the instructions:

1. log into phone
2. go to Contacts app
3. select More options (or select the 3 dots on top corner of screen)
4. select Groups
5. select "ICE - emergency contacts" and add your preferred contacts for this

Once back on locked screen, select phone, emergency call, and select the + on screen to see the list of contacts added to your ICE group. You can then add your desired one and they will appear on screen for you to call on this locked screen.  Usually this is a one time setup, unless you wish to add other contacts to ICE group at a future date.  In that case, simply follow the instructions above again to add any further contacts.

Trust this is a helpful tip for you.

Have a great day from Team ISG

Did you know there are some keyboard shortcuts to help you quickly complete tasks in Google Drive? Just like their Windows counterparts learning these can simplify and speed up file management tasks! Here are some keyboard shortcuts in no particular order:

n – Rename a file/folder

You're probably right-clicking a file/folder then selecting Rename. A single keystroke of n when you have a file selected automatically opens the rename window.

z – Move a file/folder

Moving a file or folder in Drive is an important tool for staying organized. Select the file or folder and hit the z key, and it’ll open up a window where you can decide where you’d like to move it.

. – Share a file/folder

Again you're probably clicking to do this! Why not just press . when you've selected the file or folder? It will open the share dialog window for you!

s – Put a Star on a file or folder

Putting a star on a file or folder is one way you can organise your files. Files with are star are found by clicking on the “Starred” list on the left-hand side of the screen of Drive. So stop right-clicking on the file to add a Star. Simply hit the s key to add (or remove) a Star!

The web is a confusing place and there is always someone trying to rip you off. Sometimes it is really obvious (did you really think you had an uncle with a bazillion dollars?), other times it isn't quite so clear. Banks suffer from this and are an area we all need to be really careful.

One of the tricks bad guys use is a subtle change in the URL. Not enough to really catch your eye, but enough to be a completely different site. So look at URL's carefully! If you bank with BNZ and usually see bnz.co.nz when banking online be extremely hesitant to login at bnz-online.co.nz. 

Here is an article about a clever different URL that involves Google: thenextweb.com/google-isnt-google

Everyday there seems to be another warning about Android phones being compromised. While there is an element of scaremongering in these articles, there is also a lot of truth! Most often these articles talk about problem apps that aren't available in the Google Play Store.

Read the article here:wired.com/never-ever-ever-download-android-apps-outside-google-play/

That means for most of us we're not going to be impacted. We did think it was worth sharing this article to remind us all of why only using the Google Play Store is important. Google work hard to keep the Google Play Store malware free. So please don't install apps from other app stores and especially don't just download an APK file and run it!

If you don't know what an APK file is then you're fairly safe (unless you let someone else fiddle with your phone to install something they think is a must have)! If you have someone like that in your life be careful by insisting they don't install anything unless it is available in the Google Play Store. Oh, and if you've got any questions, log a ticket and we will have a look for you. 

Did you know there are ways to find your phone when you misplace it? Google even lets you Google where is my phone to search for it! The key is to be setup ready to go *BEFORE* your phone isn't in your palm or your pocket!

Follow the steps in this article: androidcentral.com/lost-phone to be able to track your phone down and avoid the panic that sets in. 

Also remember that you can ring 04 802 6262, choose option 3 to be connected through to Vodafone. This will enable you to have your phone locked preventing calls etc from being made and protecting yourself and The Salvation Army from additional costs (which can be in the hundreds or even thousands of dollars). 

We think that Chrome is the best browser to use. It is fast and secure as well as easily updated (it does it all by itself). But there are a couple of other tips we want to share today.

The first tip is to login to your browser using your @salvationarmy.org.nz account. This will make your bookmarks and settings will follow you whatever computer you're using (provided you've logged in on that one too). So when you bookmark a site at your desk you'll be able to see it on your mobile phone! 

You can also de-clutter the tool bar, mute tabs quickly, and search smarter and faster really easily. Check out this article for more details: bettercloud.com/ChromeTips