Six things to know chats in Microsoft Teams

Chat is at the center of whatever you do in Teams. From individual chats with just one other person to group chats and conversations in channels—chat has you covered. Here are the top six things to know about chat:
  1. Chats can be one-on-one or in a group.
  2. Press Shift+Enter to start a new line.

  3. Select Format to see all your formatting options.

  4. Chat happens in channels, too.

  5. There are a few ways to search for and find messages.

  6. Hide or mute chats to keep them out of your way.

To see the full explanation of each item, click this link to see the full article in the Microsoft Support page.

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Uploading a file in Teams

On a previous blog we talked about collaborating and working a file together.  Maybe what should have come first is how to get the file in Teams in the first place.
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Well today we would like to share how to do just that...

Anywhere in Teams, look for the paperclip icon Select to attach a file. to Attach a file. Alternately:

  • Go to the Files tab.

  • Select Upload.

  • Select single or multiple files from device computer or OneDrive for Business account.

  • Select Open.

For the video on how to do this follow this link to the Microsoft Support page. 

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Pinning chats and channels

Pinning may not be new to some of you, but this is a useful function in Teams for keeping those items you use often near the top of the list.

On either the channel or on a chat, simply select the elipses "..." and then select Pin from the menu provided and this will ensure that the item selected then stays at the top of the list for easy access. It should be noted you can pin a "Team" but can pin the channel within a team.

This is really useful when working on particular project that you want easy access to.  Once the project is over, simply "unpin".  This will move it back to the normal location on a list.

For more information follow this link for the Microsoft support video on how to do this.

As always, if you require further assistance, feel free to call ISG on (04)802 6262 and the team will be happy to help.

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Teams tips

We see an ever increasing use of Microsoft Teams within the Salvation Army, and we are excited at the various possibilities of its use for collaboration in the workplace, and success in the delivery of our mission (to care for people, transform lives, reform society).

There have been a number of tips already provided through this blog on useful features in Microsoft Teams and you can search the blog for these.

However as is common with all things IT, features are often getting updated and its hard for us to keep this information up to date.

However, we have good news.  If you want to know more of what's available in Teams, or need a training video on what's available in teams, you already have this accessible to you.

When the Teams app is open on your screen just click on the "?" on bottom left corner of the window...

That will give you some options...

Selecting Topics will give you a list of various features you can choose to read how best to use them. Selecting Training will provide with a list of short videos where you can see how to perform certain tasks (working in Teams and channels, uploading files, managing chats and calls, etc).  Really useful when you have a few minutes spare in your day to watch and learn how to best use the tool that you have at your disposal.

Over coming weeks, we will highlight some of the ones we believe will be useful to you, but don't wait for us to show you.  Take the opportunity to learn from here.

Thanks for all you do in the mission of caring for people, transforming lives and reforming society.  We hope the tools TSA provides you (O365, Teams, SAMIS, etc) help enable that mission.

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ISG Tips & Tricks #62

  

How to add drop-down lists in Excel 

  

 

You use Data Validation to manage what is permitted in a cell eg: only dates after today or select from a list (Drop-down).

 

FAQ for this is here.


 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #61

  

Changing who recipients see as the email sender 

  

 

If you have access to Shared mailboxes or someone else has delegated access to you then depending how and where you start an email from, you may need to check and/or change who the email is from.

 

FAQ for this is here.

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #60

  

Create an Outlook Contact from a received email 

  

 

At times you may be emailing someone and then need a permanent record of their contact details or they have given you their private contact / address details. Simply find an email from them then Right click on their email address and then click Add to Outlook Contacts.

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #59

  

How to recall an email 

  

 

Ever had that sinking feeling when you realise your email went to the wrong person or it contained the wrong content?

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #58

  

Get Excel to fill in numbers or dates based on a pattern 

  

 

Typing sequential numbers or dates into cells can be time consuming. Try pattern filling instead.

 

FAQ for this is here.


 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #57

  

Do you use pictures in your documents and want to control how the text wraps? 

  

 

Text wrapping can be by trial and error or it becomes too difficult and you give up. Have a look at this video which explains each of the wrapping options.

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #56

  

Working in a Team and wanting to assign and track tasks? 

  

 

You can use Tasks in Outlook but, if you use Teams for collaboration, you can add a Planner or multiple planners to the team

 

Have a look at these instructions and videos on using Planner for Teams.

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #55

  

Attachments in Email – Sharing vs Attaching a copy 

  

 

When attaching a document from OneDrive using the Attach File button, you may be asked to Share or Attach the file but what is the difference to you and your recipients?

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #54

  

Reminders set at 15 minutes before the meeting not needed or you want to change the default 15mins? 

  

 

You can turn the default reminders off entirely and change the 15 min default to any number of minutes or days.

 

Go to File->Options->Calendar then look in the Calendar Options section.

 

Faq for this is here.


 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #53

  

Save your Word, Excel or Powerpoint as a PDF document 

  

 

PDF files make it easy to send or share documents in a format most Computer and SmartPhone users can open.

 

If you need to create PDF’s with more features, security or as forms then you should look at obtaining a copy of Acrobat.

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #52

  

Edit a PDF document using Microsoft Word 

  

 

You no longer need a specific application to edit a PDF. Convert it to Microsoft Word, make your changes and save it as a PDF.

 

FAQ for this is here.

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #51

  

Can’t figure out how to MailMerge and Cc or BCc some people? 

  

 

The Microsoft Word Merge is unable to do this however, Salvation Army recommends a cost effective 3rd party application called EmailMerge CC.

 

Contact the Service desk if you would like additional information and pricing (approx. $69 per person)

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #50

  

Tame your inbox with Clean-up or Sweep 

  

 

Our inboxes can quickly fill up with emails no longer needed or multiple emails in a conversation when you only needed the latest reply.

 

FAQ for this and other cleanup options is here.

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #49

  

Confirm delivery and / or that the recipient has read your email

  

 

Delivery and Read receipts send you an email when a recipient has received or read your email.

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #48

  

Quickly move between active applications instead of minimising or closing windows till you see what you want next 

  

 

Press and hold the Alt key and at the same time, tap the TAB key.

A little menu opens and each time you tap TAB, the next application is highlighted.

When you have the one you want, release the Alt key.

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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ISG Tips & Tricks #47

  

Get rid of those incorrect email addresses that keep appearing when creating email. 

  

 

When typing in the To, CC or BCC fields, Outlook tries to help and suggests addresses you have used before. This is great except where you may have mis-typed an address.

To remove an address, hover your mouse over it then click the X on the right.

 

FAQ for this is here.

 

 

 

 

If you have any Tips you would like to share – send them to us via return email for publication.

 

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Mission Opportunities

Check out our latest job vacancies (we also refer to these as 'mission opportunities') and see if there's a possible place for you.

Digital Connect Update

Please see the "Notification Bar" on the Support portal for any updates related to connection issues Digital Connect are aware of and working on.

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