Giving access to your Lotus Notes Mail and/or Calendar to others

There are times when you will need to provide access to your mail file to others in the office (eg.  your assistant, when you are on leave for an extended period and someone is looking after your role, etc).

So this blog entry is to assist you with doing exactly this.  Often we will receive a request for this in ISG, and we thought it may be easier if you learned how to do this yourself, which would then make the process quicker for you, and ISG is then given more time to work on the various other jobs we get.

So here are the steps to follow to do just that:

First you need to open your mailbox. Once there select ‘Preferences’ from the More options button. 

Click the ‘Access and Delegation’ tab. 

This allows you to add/remove users who can access your mail, and change what access they have. 

If you are giving someone access for the first time they will need a link to access your mailbox. The easiest way to do this is to email them a link for their workspace. 

To do this simply right click your mailbox (on your workspace) and select application – copy as link. 

You can now paste the copied link into an email and send it to the appropriate person. 

They simply need to click on the icon and the link will be automatically added to their workspace and it will also open the Inbox/Calendar on their screen.

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