Peter Hennessey has worked in ISG since 2009 and now as the iSG Manager he is keen on ensuring users get the most out of the technology the Salvation Army provides, and is happy to assist to the best of his abilities to enable the mission of this God ordained organisation we call The Salvation Army.

Reporting Spam

Microsoft can analyze dangerous emails to determine why those messages made it past your spam filters.

When you receive an email that you find suspicious - potentially a phishing email - so you ignore or delete it.  Another option is to report the email to Microsoft for analysis using a free Microsoft add-in for Outlook called Report Message.  You can also use it to report a "false positive," meaning a legitimate email that was incorrectly identified as spam. Microsoft analyzes such messages to improve its spam filtering technology.

The add-in works with desktop and web clients, though the install is different.

If you use both clients, installing in one will make it available in the other however:

Installing for desktop

From your Inbox, select the Home tab then click on the Get Add-ins button

This opens the Add-ins window. In the search box type ‘report message’ as in the screenshot.

Select the Report Message add-in and install it.


For web client

From your inbox , select a message and from the right hand side of the message window click on the three dots

Scroll down to the bottom of the menu that appears and select ‘Get Add-ins’

Install is the same as for desktop client.

 

Using Report Message

Desktop – Select the message , then click on the ‘Report Message’. From the menu select an appropriate option. 

Web – Select the message , then click on the three dots in the message window and select ‘Report Message’ from the menu. Select an appropriate option.

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Friday funny

Wishing you all a safe, relaxing and blessing filled Christmas and upcoming New Year.

May the God who gave us wisdom and strength throughout this past year be with us all in the new to come.

God bless you and thank you for your service and ministry over 2020.  Looking forward to more of the same in 2021!

 

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Friday funny

Apologies to any vegans out there, but I thought this was funny.

Happy Christmas everyone

 

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Friday funny

It's the most wonderful time of the year, keep those carols coming smile

Have a fun filled weekend.

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Cortana daily briefing email

You will have recently started receiving the Cortana daily briefing emails.

The Briefing email helps you stay in control of your calendar and be intentional about your day. Within two hours of your workday (as set up in Outlook), you'll get an email about any relevant items to help you better prepare for the day ahead, including:

  • Outstanding commitments, requests, and follow-ups to and from other collaborators in email that might have fallen through the cracks.
  • Documents related to today’s meetings that you might want to review beforehand.
  • Suggested focus time you can schedule to help get independent work done.

If you don't want to receive these, you can unsubscribe by following the link in the email you received.

If you want to know more about it, then follow this link for a little more information on the daily briefing emails.

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Friday funny

For those Star Wars fans out there...

Enjoy your weekend.

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Friday funny

I mean, it's not December yet... Too soon wink

Next week maybe laughing

Have a great weekend from the ISG Team

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Using Apps in MS Teams

View your apps

Select More apps More options button on the left side of Teams. Here you'll find:

  • Your personal apps. Any app you've added that offers a personal view or workspace.

  • Your team apps. Apps that have been added by your IT admin or a coworker for the teams you're in.

  • Custom apps you've uploaded. If you're a developer and have uploaded custom apps, you'll see all those here, too.

Whenever one of your team apps has something new to tell you, a red number shows up next to the app icon, letting you know how many notifications you have.

More apps

View apps for a particular team

Find the team name, then click More options More options button > Manage team > Apps.

You'll see the apps added for your team, and you can delete and add apps from this screen, too!

Haven't added any apps yet? 

Go to Apps  Store button in the left side of Teams and browse what's available. Please note, some apps require you to login with account credentials.

 

You want to read on the Microsoft site then click here

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Six things to know chats in Microsoft Teams

Chat is at the center of whatever you do in Teams. From individual chats with just one other person to group chats and conversations in channels—chat has you covered. Here are the top six things to know about chat:
  1. Chats can be one-on-one or in a group.
  2. Press Shift+Enter to start a new line.

  3. Select Format to see all your formatting options.

  4. Chat happens in channels, too.

  5. There are a few ways to search for and find messages.

  6. Hide or mute chats to keep them out of your way.

To see the full explanation of each item, click this link to see the full article in the Microsoft Support page.

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Uploading a file in Teams

On a previous blog we talked about collaborating and working a file together.  Maybe what should have come first is how to get the file in Teams in the first place.
smile

Well today we would like to share how to do just that...

Anywhere in Teams, look for the paperclip icon Select to attach a file. to Attach a file. Alternately:

  • Go to the Files tab.

  • Select Upload.

  • Select single or multiple files from device computer or OneDrive for Business account.

  • Select Open.

For the video on how to do this follow this link to the Microsoft Support page. 

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Friday funny

The answer to the age old question...

Now you can enjoy your weekend.  You're welcome smile

 

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Pinning chats and channels

Pinning may not be new to some of you, but this is a useful function in Teams for keeping those items you use often near the top of the list.

On either the channel or on a chat, simply select the elipses "..." and then select Pin from the menu provided and this will ensure that the item selected then stays at the top of the list for easy access. It should be noted you can pin a "Team" but can pin the channel within a team.

This is really useful when working on particular project that you want easy access to.  Once the project is over, simply "unpin".  This will move it back to the normal location on a list.

For more information follow this link for the Microsoft support video on how to do this.

As always, if you require further assistance, feel free to call ISG on (04)802 6262 and the team will be happy to help.

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Friday funny

Hang in there, not long now to the long weekend wink. Just one more to go and its Labour Day.

Take care and stay safe everyone

 

 

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Microsoft Teams and PRIVATE channels

For the video, click here

If you need to have focused, private conversations with people on your team, create a private channel. Most channels are standard ones — everyone on the team can see them as well as view and participate in conversations, share files, and more.  With a private channel, members of a team must be specifically added to it to participate, see content, and to see the channel appear in their list of channels.

Note: Team owners can create private channels, and allow members to create them. Whoever creates a private channel can add people to it.

Create a private channel

  1. Go to a team you want to create a channel for, select More options > Add channel.

  2. Type a name and description.

  3. Under Privacy, select the down arrow and choose Private - Accessible only to a specific group of people within the team.

  4. Select Next.

  5. Type in the names of who you'd like to invite including guests.

    Note: People must already be members or guests of a team to be added to a private channel.

  6. Select Add.

    People you've added will see it appear in their channel list with a lock next to the name. And to see everyone that's been added to a private channel, select the Open people pane.

Share a file and Meet Now

  • When you share a file in a private channel, it's viewable and accessible only to people with access to the channel. These shared files live in a separate SharePoint site away from the standard channels. This ensure access only to members of the private channel.

  • To meet with just the people in a private channel, select Meet now.

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IHQ Applications - Notes Transformer

The Salvation Army is an international movement and a global organisation.  As such it has a number of policies and regulations set by International Headquarters to assist the various territories in implementing their localised policies and procedures.  This includes Orders and Regulations, Guidelines and Reference materials.

Historically this was only accessible through the old Lotus Notes client, but recently IHQ have upgraded this to a new system called Notes Transformer.  It is important to note this system is solely for IHQ applications for now.

Notes Transformer can be accessed through your web browser.  This includes Orders and Regulations, IHQ Applications, Guidelines and Reference applications.  Further IHQ based applications will be added to this in the future. 

The URL is transformer.salvationarmy.org. ISG have added the link to the ISG Supportal My Links page, TSA Intranet Quick Links Menu and your salvationarmy.org.nz bookmarks in Chrome browser

When you get to the login page, click on the “Login with Microsoft” button.

 When you get into the system you won’t have any applications bookmarked. Click the “Bookmark an Application” button to add the applications you want to access.  You will only see the applications you have access to.
 

Click the check boxes to select the applications you want to add to your dashboard, or click “All” at the top, then scroll down to click “Save Changesat the bottom. This will add a link to each of the applications to your dashboard.  These will be remembered next time you log in.
 

If you know the specific application title, you can filter the dashboard by using the “Filter” field
 

Otherwise you can use the “Search…” field found on top left corner of window, using keywords for searching through all applications you have access to.

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Friday Funny

Another weekend is looming.  Grab yourself a cuppa and make the most of the last working day of the week.

Enjoy the weekend.

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Work on a file together through Teams

For the video, click here

Working in Microsoft Teams lets you work on files together at the same time. Also, messages about the document stay with it and will show up in your team conversations.

  1. In a team conversation or in the Files tab, select More options More options button next to the file.

  2. Choose if you want to edit the file in Teams, on your desktop, or online.

  3. Edit the file. Colored flags show who else is working on it with you.

  4. Select Start conversation to add a message about the file.

  5. Type your message or @mention someone and select Send.

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Microsoft Teams and channels

For the video, click here.

In Microsoft Teams, teams are groups of people brought together for work, projects, or common interests.  Every Corps and Centre already have a Teams group set up for their location.

Teams are made up of two types of channels — standard (available and visible to everyone) and private (focused, private conversations with a specific audience). Each channel is built around a topic like "Team Events," a department name, or just for fun. Channels are where you hold meetings, have conversations, and work on files together.

The tabs at the top of each channel link to your favorite files, apps, and services.

Add a tab

  • Select the plus sign next to the tabs.

    For example, add Planner to create a project board for tracking team tasks.

Pin and unpin a channel

If you have a lot of channels, pin the most important ones to make them easy to find.

  • To pin a channel, choose one to pin and then select More channels > Pin.

  • To unpin a channel, choose one to unpin and then select More channels > Unpin, and to see what else you can do.

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Friday funny

Only 12 weeks until Christmas.  Hang in there everyone and have a fabulous weekend.

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Teams tips

We see an ever increasing use of Microsoft Teams within the Salvation Army, and we are excited at the various possibilities of its use for collaboration in the workplace, and success in the delivery of our mission (to care for people, transform lives, reform society).

There have been a number of tips already provided through this blog on useful features in Microsoft Teams and you can search the blog for these.

However as is common with all things IT, features are often getting updated and its hard for us to keep this information up to date.

However, we have good news.  If you want to know more of what's available in Teams, or need a training video on what's available in teams, you already have this accessible to you.

When the Teams app is open on your screen just click on the "?" on bottom left corner of the window...

That will give you some options...

Selecting Topics will give you a list of various features you can choose to read how best to use them. Selecting Training will provide with a list of short videos where you can see how to perform certain tasks (working in Teams and channels, uploading files, managing chats and calls, etc).  Really useful when you have a few minutes spare in your day to watch and learn how to best use the tool that you have at your disposal.

Over coming weeks, we will highlight some of the ones we believe will be useful to you, but don't wait for us to show you.  Take the opportunity to learn from here.

Thanks for all you do in the mission of caring for people, transforming lives and reforming society.  We hope the tools TSA provides you (O365, Teams, SAMIS, etc) help enable that mission.

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Mission Opportunities

Check out our latest job vacancies (we also refer to these as 'mission opportunities') and see if there's a possible place for you.

Digital Connect Update

Please see the "Notification Bar" on the Support portal for any updates related to connection issues Digital Connect are aware of and working on.

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